The Export Documentation Approval Process

When you submit export documentation applications via eCert, there are three possible outcomes:

1. Approval

If all requirements are met, the application is approved, and you will receive your relevant documents.

2. Rejection

If a physical change is needed (for example, incorrect details), the application is rejected and must be resubmitted. Examples can include:

· The consignor address in Box 1 reads as ‘UK’ instead of ‘United Kingdom’.

· The gross weight in the application is different to the gross weight in the supporting documents.

· The origin of the goods are said to be UK origin as per Box 3, but the manufacturer details and invoice suggest non-UK origin.

3. Clarification

If information is unclear or missing, we may request additional documents such as a bill of lading before either approving or rejecting.

In summary: applications are either approved, rejected, or held for clarification.

Preparing accurate documents from the start reduces delays and keeps trade moving smoothly.

Get in Touch

If you have any questions or need further support, please feel free to contact the Export Documentation team at Greater Manchester Chamber:

Email: exportdocs@gmchamber.co.uk

Call us: 0161 393 4314